People Operations Coordinator

Scandit Tampere

Imagine the what. Build the how.
Scandit gives people superpowers. Whether enabling delivery drivers to make quicker deliveries, matching a patient with their medication, or allowing retailers to make store operations more efficient, our technology automates workflows and provides actionable insights to help businesses in a variety of industries. Join us, as we continue to expand, grow and innovate, and help take Scandit to the next level.

Joining our People team

We put people first. Always. Our People team is central to Scandit’s success. Creating a welcoming, inclusive, and spirited culture where everyone can be their best. From helping to deliver business strategy to reshaping people processes. This is the place to be if you are looking to make a big impact as a people professional.

Your opportunity

As People Operations Coordinator, you will be the first point of contact in the People Team for any work-related matters. While you may be explaining policies, resolving cases, or supporting a core process on one day, you may also be needed to support organizing an event or support some office activities.
The role is broad and varied and is just right for talented individuals, who are looking for a career in the broader people arena but perhaps haven’t yet quite found their niche. It offers exposure to all areas of the People function while providing the opportunity to contribute from day one with important deliverables.

• Provide day-to-day support for Scandit employees' queries by either directing them to the necessary information or resolving their issues through our case management system. Address a wide range of people-related questions and use these queries to continuously improve Tier 0 information, driving increased self-service.
• Act as the main contact for team members, vendors and our landlord, helping to enhance the office culture.
• HR Knowledge: Maintain an understanding of policies, procedures, and regulations relevant to Human Resources, and provide Tier 1 HR policy interpretation when necessary.
• Office Management: Handle, scan, and sort company mail to ensure timely and accurate distribution. Proactively conduct regular office inspections and resolve any issues. Maintain high standards for the facility and equipment, and build good relationships with fellow tenants and other stakeholders. Ensure all necessary items are in stock and meet health and safety standards.
• Maintain our People Systems –maintain all people records, as well as ensure accurate and timely delivery of data to the Payroll team, and for relevant Government/Legal Compliance requirements.
• Maintain HR documentation – including personnel files both in hard copy and our shared drives and HRIS. Create and distribute documents/letters and take charge of tracking spending against budgets.
• Support the HR Function – Partner with our CoE’s, to deliver projects, improve processes, and drive efficiencies within the function.
• Coordinate onboarding for new joiners, ensuring they have everything they need to succeed at Scandit on Day One.
• Event Management: Co-design, organize, and host events to ensure all employees are engaged and included. Assist with internal and external events, ranging from 10 to 200 participants.

Who we look for

• We’re looking for a results-oriented person who pays attention to detail. You have to be very structured and able to assist in handling varied volumes of work.
• Worked with HR data systems, inputting data and maintaining systems.
• Driven by results and execution, passionate about continuously completing tasks, and have a methodical approach even when working under pressure.
• You are a real people person with the ability to build relationships. You are someone who gets energy from taking care of others.
• You are a great listener and structured communicator who can deliver “yes” and “nos” almost equally well.
• You’re a team player and thrive on working with your colleagues. You’re not afraid to ask for help when you need it and are happy to support the team in whichever way you can.
• You’re not afraid to be “hands-on” to get things done. You have strong organizational skills, and attention to detail and can balance multiple demands and competing priorities.
• You are proactive and you take ownership.
• You remain calm under pressure and stay professional and friendly.
• You’ll appreciate and understand the need for confidentiality in dealing with any people-related activities.
• Willingness to flex outside your role, your team, and (sometimes) your comfort zone to have a real impact on the business.
• Excellent written and verbal communication skills.
• Business level fluency in English and Finish, both written and spoken.

The good stuff
Here are just some of the reasons why people choose to build their careers at Scandit:

• An attractive individual equity plan in a high-growth company
• Smart, people-first culture
• Flexible, office, hybrid, or home working
• Innovation hackathons
• Global team outings
• Festive/end of year all company celebrations
• Your birthday off
• Learning and development opportunities
• Mentoring programs
• Top-notch tech to enable you to do your most productive work
• Brand new optimized-for-hybrid working HQ in Zurich as well as local offices in hotspots London, Tampere, Warsaw, Boston, Singapore and Tokyo
• Specific benefits related to the location you are joining

We are proud to be “GREAT PLACE TO WORK” Certified in the UK, USA, Switzerland, France, Italy & Poland. “UK’s BEST COMPANIES FOR WELLBEING” in the UK

You could be the difference
We strive to create an inclusive environment that empowers our employees. We believe that our products and services benefit from our diverse backgrounds and experiences and are proud to be a safe space for all.

All applications will receive consideration for employment without regard to race, color, nationality, religion, sexual orientation, gender, gender identity, age, physical [dis]ability or length of time spent unemployed.

Imagine the What. Build the How.