Location: Hybrid role based in Warsaw

Job Summary:

We are looking for a motivated and organized HR Operations Specialist to support our global HR team and manage our office in Poland. This role will handle HR operations across multiple regions and oversee administrative tasks specific to our Polish workspace. Key responsibilities include coordinating employee benefits, maintaining employee data, supporting compliance, working on global HR team projects, managing office logistics, and event planning for our Polish team. This role offers a unique blend of HR and administrative experience for someone interested in growing their career in Human Resources.

Key Responsibilities:

• HR Operations Support:
  • Global Benefits Administration: Coordinate and manage employee benefit programs across regions, including enrollment, adjustments, and communication with local providers.
  • HRIS and Platform Management: Maintain and update employee files in HRIS and utilize digital tools for document management, surveys, and collaboration, ensuring accuracy and compliance with global standards.
  • Onboarding and Offboarding: Facilitate global onboarding and offboarding processes, including background checks and document collection, while adhering to regional compliance requirements.
  • HR Policy Compliance: Ensure HR policies are consistently applied and collaborate on updates to documentation to reflect local and global practices.
  • Employee Support: Act as a point of contact for employee inquiries, leveraging HR platforms to track and resolve or escalate issues effectively.
  • Reporting and Analytics: Generate and analyze HR reports to support data-driven decisions, track HR metrics and assist in managing HR platforms.
• Office Administration:
  • Event and Engagement Planning: Organize internal events for the Polish team, support engagement initiatives, and foster a welcoming, inclusive office culture.
  • Supply and Facilities Management: Manage office supplies, coordinate with vendors, and collaborate with the co-working space owner to address any facility needs.

Skills and Experience:

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience: Minimum of 2 years of HR or People Operations experience, with exposure to global HR functions and experience in office management is an advantage.
• Technical Skills: Strong working knowledge of MS Office 365. Proficiency in HRIS systems and skilled in generating reports and analyzing HR metrics is a plus.
• Language Proficiency: Fluency in both Polish and English is essential for effective communication with international teams and local vendors. Ability to speak Russian is a plus.
• Interpersonal Skills: Strong communication and interpersonal abilities to provide internal customer support across diverse cultures and regions, with the adaptability to work effectively in a remote environment.
• Administrative and Organizational Excellence: High attention to detail, exceptional organizational abilities, and the capability to balance a diverse range of tasks effectively. A proactive approach is essential, along with a genuine drive for administrative tasks, ensuring the precise and efficient execution of both HR operations and office management responsibilities.
• Event Coordination and Team Engagement: Enthusiastic about planning events and fostering a positive, inclusive office atmosphere that promotes team engagement.

What We Offer:

• Full-Time Employment: A full-time position with an employment contract.
• Competitive Salary: A salary that reflects your skills and experience, along with a discretionary annual bonus.
• Hybrid Work Model: This role offers flexibility in work arrangements, allowing remote work while requiring in-office attendance in Warsaw as needed for effective administration management. Our office is located in the awarded co-working space, where you can participate in various community events and networking opportunities. Enjoy free yoga classes, language courses, and many more.
• Comprehensive Benefits Package: Including private medical care, wellness programs, vacation and cultural subsidy, and additional days off.
• Professional Development: Opportunities to work in an international environment within a multi-cultural team, learning and being mentored by highly skilled professionals. Gain valuable experience in various areas of HR and contribute to global projects.